| POP3 | Office 365 Exchange Online
|
Connection | Authentications are done in plain text, susceptible to main-in-the-middle attack. | Authentications are over secured channels. |
Duplicated Emails | Duplicate mails when mail client loses information on last email downloaded. | No duplicate emails, mailbox contents are synchronized with server mailbox. |
Accessibility | Messages sent from PC will not be accessible on mobile device. | Synchronize your mailbox across multiple connected devices. |
Mailbox Size | Mailbox sizes are usually small, shared, and with higher costs for bigger disk space. | 50 GB of storage per mailbox ensures minimal issue on mail quota. |
Synchronization | Each device operates separately. | Flexibility to access your mails & calendar from PC, Mac, web, iPhones, or other mobile devices with similar & familiar view & interface. |
Domains | Each additional domain will have additional costs. | Support for multiple domains for a single fee. |
Calendar Sync | Individual calendar on each device. | Access your calendar on the go. All edits & entries are synchronized & similar. |
Sharing Capabilities | No option for shared mailbox and calendar. | Easily share mailboxes and calendars with your colleagues. |
Backups | If “leave a copy on the server” is not set, mails are downloaded on client device and deleted from server. In event of disk failure with no backups, all mails will be lost. | Mails, contacts & calendar entries are retained on both client & server. Failed client systems can resync & recover all mail items prior to failure. |
Retention Policy | No control on mail messages once they are downloaded. | Mail retention policy enables retention of deleted emails, to allow recovery or adhere to corporate policy or regulatory reasons. |
Advanced Features | Not available or limited advanced features on other hosted services. | Advanced messaging features like unified messaging system instant messaging, SSO (single sign on support), hybrid deployment. |